Meeting Rooms

For reservations beginning May 2023 and later

View the meeting room calendars to find an available room and then reserve the room with an event on your UW calendar, using Outlook on the web or the Outlook app on a computer or mobile device. Priority for room reservations will be given to occupants of Bock Labs.

Reserve a meeting room using Outlook

• Create a new event or edit an existing event on your UW calendar. Please use a descriptive title, for example, Badger lab meeting or Henrietta Holstein prelim. Titles will be visible on the meeting room calendars so include lab names or first and last names, if applicable.
• Invite the meeting room as an attendee (you can also invite human attendees) by searching for the meeting room name or email address, below:
  

  ‘Bock Labs Penthouse’ or ‘penthouse@bocklabs.wisc.edu’

  ‘Bock Labs B105’ or ‘b105@bocklabs.wisc.edu’

• Send the invite and the room will be reserved, if available. An email confirming the reservation will be sent to you.
  • This KnowledgeBase article from DoIT includes detailed instructions for inviting meeting rooms (resources): Invite a Resource Calendar.

Modify a meeting room reservation

Edit the event to change dates, times, attendees, etc.

Cancel a meeting room reservation

Delete the event from your calendar or remove the meeting room from your event to cancel a reservation. The meeting room will become available for other reservations.